It is important to use your time wisely during your daily routine; this is especially true when it comes to the office environment. How can you hope to get more accomplished in the long run? What should you keep in mind? The information below may help send you down the right path.
Use Extra Time to Tackle Unfinished Tasks
No matter how busy the work day may be for you, at some point you will run into extra time. Perhaps you finished a report early; maybe a meeting did not take a lot of time. When you have time that is not assigned to something, do not allow yourself to get lazy. Instead, look around your desk. You may need to organize files or clear your desk of clutter.
Come to Work Early and Avoid Long Breaks
Some people believe that it is acceptable to come to work a few minutes late; this is a poor choice. If you wait too long, you may miss out on crucial working time. When you come early, it is possible to settle before the chaos begins. You can also take the time to learn the layout of the building if you are new. Long breaks are also a bad idea. You should not push your break allotment time over the limit; this may get you in trouble with your boss, and you will lose time usually dedicated to working on projects.
Create Lists to Help You Plan
You may find that it is difficult to use your time wisely if you do not know what you should do. Create a list that discusses what you should do. When you have it down on paper, you can get everything done. You will not forget something critical. You can create the list with a pen and a piece of paper, or you can use your computer. Cross something out when you are ready to move on to something else. Keep the list close to you so that you will not lose it.
Prioritize Everything on the List
What needs to get done first? This is something that you should take under consideration after you have put together your to-do list. Do you really need to wash the windows before you finish your resume? Do you need to clean out the refrigerator before you go to the grocery store? Think about what is most important before you start something. Do not be afraid to turn down another thing to add to the list. If you know that you will not be able to do it, move on.
Break Everything Down into Manageable Steps
If you attempt to do too much at once, you could find yourself stressed and overwhelmed. Should this happen, you may give up and not get anything done at all. Pace yourself. Instead of expecting yourself to finish a project in one day or one hour, break it up into separate pieces. Clean your room a little bit each day, write a resume in doable sections each day, and so on. When you do not attempt to do everything in one sitting, you will be better off in the long run.
This is the key to time management – to see the value of every moment.
Menachem Mendel Schneerson
Organize Your Work Area As Soon As Possible
People that wish to use time wisely should ensure that their work area is clean and clear. You cannot hope to get something accomplished if your assignments are under a pile of paper. You need to know where you can find something. Go to an office supply store and purchase things that will help you organize. If you are still unsure, ask a coworker to provide assistance. Try to make the organization process fun; reward yourself when you hit a milestone. Do not be afraid to try something new or different.
If you wish to succeed in the business world, it is important to use your time wisely. You should not wait until the last possible moment before you drive to work; you should not use any extra time to read a book or chat with coworkers. When you learn how to organize your time, you will benefit.